sound effects libraries GDPR Asbjoern Andersen


On May 25th 2018, a new set of rules from the European Union called the General Data Protection Regulation (GDPR) come into effect.

They're made to protect the privacy of your users & customers - and if you're selling sound effects, running a newsletter or other initiatives to promote your sounds, the rules will likely affect you, whether you're based in the EU or not. The question is how.

That's something I'd like to help clarify - and to do that, I've reached out to Kasper Mai Jørgensen, co-founder of ComplyTo, a company that helps anyone doing business online to ensure they're complying with the GDPR rules.


Please note: I hope the following helps you get a better idea of the implications of GDPR. However, as I'm not a lawyer, I can't make any guarantees as to the legal accuracy of the information below.
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Hi Kasper, could you please introduce yourself?

Hi Asbjørn, I am co-founder and CEO of ComplyTo. I come from a finance and compliance background, and found that as a small or medium size business there is no easy and cost effective way to work with compliance in general and GDPR specifically. Therefore we started ComplyTo.
 

What do the new rules mean for a webshop owner – and what are the consequences of not being compliant with the rules?

The consequences are obviously fines. I am sure a lot have heard that they can be up to €20 million EUR. For a webshop this is probably a bit irrelevant, at least in the beginning. However to me, the biggest risk is that customers expect that a webshop has this under control, and if not, they will take their business elsewhere.
 

What are the steps that need to be taken to prepare for GDPR?

Documentation, documentation and documentation. The most important step is to start by documenting that you know what data you have, where – and which companies you have contracted with to store these (Google, Microsoft, Mailchimp and many others). Smaller companies in particular usually use many cloud solutions. You are responsible for the privacy data that you store in those systems.
 

What agreements do you need to have in place, what sort of documentation are you required to have – and are there certain items that need to be featured on the site itself?

The most important document you need right now is your privacy policy. You should have one for each of you activities – e.g. one for the webshop, one for HR activities and other activities where your company is processing privacy data.

Additionally to manage your suppliers that store your privacy data, you need what is called “data processor agreements”. If you use the larger cloud solutions they might have sent you such an agreement already. It is your responsibility to ensure that these agreements are aligned with your requirements. When you sign or accept such an agreement, the fine for breach of personal data will be forwarded to you and not the supplier. So you need to be a bit critical on these, as, at the end of the day, the supplier has interests that are in opposition to yours.
 

GDPR and webshops:

Many webshops run on WordPress / Woocommerce, and there’s a lot of effort being put into automating many of the processes needed to comply with the rules. Here’s an overview on what’s happening with Woocommerce and GDPR, and here’s an overview of what’s happening in WordPress.

 

As a shop owner, what are some of the things you can’t do going forward?

As long as you were following the law before you can continue with most activities. Most countries have had data protection rules for many years. The main difference now is that you need to document that you are in control of the privacy data.

As long as you were following the law before you can continue with most activities

You can still send emails to your customers, you can still send newsletters (if the person has subscribed – which was also the rule before GDPR). You cannot do ‘cold emailing’ – but this wasn’t allowed in most countries before anyway.
 

If someone wants their data removed from your records, how do you go about that in practical terms? An often-heard term in relation to GDPR is ‘The Right To Be Forgotten’ – what does that mean exactly?

I use to say “forget the right to be forgotten” 😀. The right to be forgotten is not an absolute right. If you have a legitimate reason to keep the data, you do not have to delete data if a customer asks to be forgotten. The right to be forgotten is mostly relevant if you get consent to use privacy data, but contact details, purchase history etc you can collect and process without consent and you can keep these data as long as you have a valid purpose – e.g. to comply with bookkeeping rules.

You should be more concerned by the right to insight. Under this you have to send the privacy data on a person to this person if they request it – so you need to know where you store all this data, and how to get the data out.
 

What happens if you only sell via a 3rd party marketplace, such as A Sound Effect?

If you sell through a 3rd party it makes it easier to manage the privacy data for the persons buying the product – since the 3rd party marketplace manages the contact to the end-customers. However you may still have privacy data from your suppliers, other customers, and you probably have Asbjoern’s contact details ;-) Nevertheless it makes your documentation much simpler, as the privacy data you have access to is much more limited.
 

How does ComplyTo’s solution work – and if shop owners uses ComplyTo, are they guaranteed to be in compliance?

ComplyTo makes a tool to ensure that you document your work with GDPR. The system assists you in mapping what privacy data you have. Based on that, we generate the privacy policies and data processor agreements needed. Additionally we have a risk and task management system that you use for ensuring that you stay in compliance. If there is a mismatch with the data mapping and the rules we will notify you, by creating a risk and task list with specific guidance on what to do.

We do not claim to guarantee compliance, as that would require us to audit your data input and would not make it possible to deliver our product for a fair price. But we get you at least 80% of the way. For most small and medium size companies we have all you need. And you can always get an auditor or lawyer to review the result – just like you can get an auditor to review your accounts if you want additional assurance.

The data protection rules changes all the time, and new rules and practices will impact what can be considered compliance. We are continuing to update our system to manage these developments to ensure you are up to date.

And by using a system to map your data it is also easy to update all documents, tasks and agreement when you decide to put privacy data in a new system or in another ways change your use of privacy data.
 

How do you demonstrate / document that customers and visitors have accepted the GDPR compliant rules on your site? Does continued use of your site after they’ve seen the rules equal consent?

You do not need to get consent from users that they have read and understand the rules. Nor in other ways get acceptance from the users. You just need to inform the user. Only in a case where you are processing privacy data, basic consent would be relevant – that would be the case for newsletters. for example. If you get consent you only need consent for the specific data and specific use thereoff – e.g. names and emails for sending newsletters.

Do you have more questions?

If you’ve got more questions about GDPR, please leave a comment in the comments section, and Kasper Mai Jørgensen will do his best to answer them as soon as possible.
 

Do you have to notify all your existing customers about the new GDPR rules?

You do not have to inform the users of the GDPR rules, but you need to inform them about what, how and how long you manage their privacy data. This is what you do in a privacy policy. The privacy policy should be given to the persons affected – for a web based business, placing it on the website and sending a link to customers when they buy anything would be a good place to start.
 

To sum up, can you offer a quick checklist of actionable GDPR steps for webshop owners?

1. Know what privacy data you have and where
2. Document what you do with privacy data
3. Ensure that your users, employees etc are properly informed about how privacy data is processed in the company – through privacy policies.
4. Ensure that you have data processing agreements in place where you are having 3rd parties managing this
5. Ensure that you can document you work with this continuously. Ensure that you follow processes, review the data, remember to delete data when no longer in use etc. GDPR is not a one-time effort. It is a continuous process.

If in doubt, put yourself in the place of the user – if you would be satisfied with the information and use of data as a customer or user?
 

A big thanks to Kasper Mai Jørgensen for sharing his insights on GDPR and what the rules mean for SFX creators. If you’ve got any GDPR-related questions, please leave a comment below, and Kasper will do his best to answer them when he can.

 

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  • Metal Resonant Rusty Door Play Track 100+ sounds included $15 $10

    Recorded at a remaining bunker constructed near the Chebucto Head lighthouse (Halifax, Nova Scotia) during WWII, now in a state of semi-ruin and covered in rust.

    These recordings were a happy accident, discovered on the way to record something else. This large, heavy steel door has been rusting since wartime, and when I noticed it I immediately knew it would have a unique sonic character. When moved, it produces interesting almost musical tones, rich with harmonics and ripe for processing.

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    The Junkyard Metal sound library includes 3183 clips in 98.49 GB. It collects the sound of metal hits, drops, pick ups, rattles and clatters, rumbles and rummaging, rocking, rolling, and scraping.

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    Pro Sound Collection is the highest quality and most affordable sound library you will find. The ultimate collection of 8076 ready to use sound effects!!!

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Latest sound effects libraries:
 
  • Foley Footstep Loops II Play Track 663 sounds included $75 $49

    Editing footsteps in audio post-production can be time-consuming. Footstep Loops II is a sound library that delivers a comprehensive kit of footstep sound effects made to ease your daily work.

    The collection contains footstep sounds of various shoes and surfaces, recorded in different paces and edited to continuous but lively 30-second sound loops.

    VARIETY

    The Footstep Loops II Sound Library covers a wide range of different footsteps:

    Barefoot, Socks, Slippers, Flip-Flops, Sneakers on Wood, Sneakers on Concrete, Boots on Wood, Boots on Concrete, Heels on Wood, Heels on Stone;
    Grass, Gravel, Forest, Foliage, Dry Foliage, Stones, Puddle, Mud, Snow;
    Stairs up + down: Wooden Stairs, Metal Stairs, Stone Stairs



    PACE

    Each type of footsteps is available as a set of 13 sound files that represent a range from walking very slowly up to very speedy. Paces are sorted by Footsteps per Minute (FPM):

    Ground Footsteps: from 40 FPM to 160 FPM
    Stairs Footsteps: from 60 FPM to 180 FPM (up) / from 80 FPM to 200 FPM (down)



    LAYERS

    Since all (ground) footstep loops have the same FPM paces, they can be layered easily. E.g. you can add a puddle sound element to sneakers walking on concrete etc.



    CLOTHING

    You can add clothing as a layer to make the movements sound more natural. The sounds of jeans & jacket fit to all ground footsteps. Furthermore, versions with well-balanced clothing sounds of all main footstep loops are already included as ready-to-use files!



    ADDITIONAL ELEMENTS

    Some experimental elements are also included in the library:
    2 layers of floor creaks and one layer that adds the sound of keys in the pocket while walking.



    TIME-COMPRESS

    Paces of the sound loops included in the Footstep Loops II sound library increase in steps of 10 FPM each. If you need a value in between, time-compress the file just a tiny bit – the quality loss is almost inaudible in modern digital audio workstations.



    ONLINE FOOTSTEPS GENERATOR

    To get an impression of what you get with the Footstep Loops II sound library, go HERE and play around with footsteps online.


    • 663 audio files
    • 331 minutes total runtime
    • all files contain meta-data / keywords for easy search


    All sounds from this library are included in:
    Diversity

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    43 locations from various perspectives.

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    Each STREAM and RIVER have their unique flows, and varieties of topographies gives each its characteristic sound – and WATERFALLS from small to medium adds nature feeling to it.
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    The Renault Master IV 2.3 DCI 165 sound library features 76 high-quality files recorded with a multi-mic setup. The engine was recorded in sync with cabin interior ambients, and you can expect different styles of driving, from casual city driving, through accelerations on a highway up to rpm ramps and constant rpm loops for game audio.

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    Rock, Brick and Dirt 3 is the third of the series! This bundle includes all remastered sounds from RBD 1 and 2. With more than 100 new files recorded and designed. It’s a package of impact, Smash, Crumbling, Scratching, Landfall and more rock debris sounds. The library contains 333 files of various recording texture and perspective.

    A good package to add a dirty texture to your production.

    Each sound has been meticulously edited individually, All files were recorded and are delivered in 24bit 96kHz Broadcast Wave files, all embedded with metadata information for easy import and ensure fast and easy workflow.

  • Animals & Creatures Alaska: Active Nature Play Track 48+ sounds included, 300 mins total From: $69

    DESCRIPTION:
    • In Alaska: Active Nature, get a collection of the energetic ambiences from Lake Clark National Park, Alaska. Hear the resounding sound of glacial valleys as the endless sun fuels the ecosystem. Hear playful shorebirds energetic calls and whooshing flybys. Hear the sweet singing of Swainson’s Thrush and resonant woodpeckers that ring for miles. Hear cottonwoods creaking and the eerie winnowing of Wilson’s Snipe circling overhead.
    • This library is packed full of tracks with vibrant flora and fauna from the lively summer landscapes of the Arctic. Hear the sounds of this stunning natural cathedral while the nearby glaciers remain. The ecosystem won’t sound the same when they’re gone.

    2% FOR THE ENVIRONMENT & CARBON NEUTRAL:
    • Two percent of the price of this library is donated to an environmental cause, as an “artist royalty” for the planet!
    • Carbon offset credits were purchased to offset my field recording travel for this library.

    KEY FEATURES:
    • Active nature ambiences with dense flora and fauna
    • Lush, dense songbird choruses
    • Close, single species calls
    • Wing flutters and whooshing flybys
    • Water takeoffs and landings
    • Lush forest birds
    • Energetic shorebirds
    • Days and nights in the beaver pond filled marshland
    • Days and nights in the boreal forest
    • Two, 30+ minute dawn choruses
    • Lone moose walking in a beaver pond
    TEXT MARKERS:
    • Named markers are included in each file to help find interesting events in an otherwise uniform waveform.
    • Markers are included in the Soundminer and BWAV description fields starting with the prefix “Marker Text”.
    BLOG POST:
    • Coming Soon on the ASFX blog
    FILE LIST & METADATA:
    • View larger version or Download CSV
    • Flora (plants) and Fauna (animals) are described in these terms:
    • fauna sparse
    • fauna constant
    • flora sparse
    • flora constant
    • flora and fauna sparse
    • flora and fauna constant
    • Included wildlife: Moose, Swainson’s Thrush, Varied Thrush, Golden-crowned Sparrow, White-crowned Sparrow, Lincoln’s Sparrow, Savannah Sparrow, Common Loon, Dark-eyed Junco, Yellow-rumped Warbler, Townsend’s Warbler, American Robin, Black-billed Magpie, Greater Yellowlegs, Lesser Yellowlegs, Spotted Sandpiper, Green-winged Teal, Mallard, Wilson’s Snipe, Boreal owl, Northern Saw-whet Owl, Great Horned Owl, Woodpeckers, bats
    STEREO AND QUAD FILES:
    • Stereo: front mid/side decoded to left and right.
    • Quad: double mid/side decoded to quad.
    MORE INFO:
    • Read 40+ user reviews for Thomas Rex Beverly Audio
    • Read my Field Recording Mastering Rules and learn more about how these recordings were mastered.
    • Browse the Library Info Master List to compare specs on all my libraries.
    • Browse the Metadata Master List to search my entire catalog.
    • MD5 and SHA 256 Checksums are included for each zip file in my catalog. Use these hashes to check the integrity of your downloaded files.
    GEAR USED:
    • Sennheiser MKH8040 pair and MKH30 in Double Mid/Side
    • Sound Devices MixPre-6
    • Cinela Pianissimo Double Mid/Side Blimp
 
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