sound effects libraries GDPR Asbjoern Andersen


On May 25th 2018, a new set of rules from the European Union called the General Data Protection Regulation (GDPR) come into effect.

They're made to protect the privacy of your users & customers - and if you're selling sound effects, running a newsletter or other initiatives to promote your sounds, the rules will likely affect you, whether you're based in the EU or not. The question is how.

That's something I'd like to help clarify - and to do that, I've reached out to Kasper Mai Jørgensen, co-founder of ComplyTo, a company that helps anyone doing business online to ensure they're complying with the GDPR rules.


Please note: I hope the following helps you get a better idea of the implications of GDPR. However, as I'm not a lawyer, I can't make any guarantees as to the legal accuracy of the information below.
Please share:
 

Hi Kasper, could you please introduce yourself?

Hi Asbjørn, I am co-founder and CEO of ComplyTo. I come from a finance and compliance background, and found that as a small or medium size business there is no easy and cost effective way to work with compliance in general and GDPR specifically. Therefore we started ComplyTo.
 

What do the new rules mean for a webshop owner – and what are the consequences of not being compliant with the rules?

The consequences are obviously fines. I am sure a lot have heard that they can be up to €20 million EUR. For a webshop this is probably a bit irrelevant, at least in the beginning. However to me, the biggest risk is that customers expect that a webshop has this under control, and if not, they will take their business elsewhere.
 

What are the steps that need to be taken to prepare for GDPR?

Documentation, documentation and documentation. The most important step is to start by documenting that you know what data you have, where – and which companies you have contracted with to store these (Google, Microsoft, Mailchimp and many others). Smaller companies in particular usually use many cloud solutions. You are responsible for the privacy data that you store in those systems.
 

What agreements do you need to have in place, what sort of documentation are you required to have – and are there certain items that need to be featured on the site itself?

The most important document you need right now is your privacy policy. You should have one for each of you activities – e.g. one for the webshop, one for HR activities and other activities where your company is processing privacy data.

Additionally to manage your suppliers that store your privacy data, you need what is called “data processor agreements”. If you use the larger cloud solutions they might have sent you such an agreement already. It is your responsibility to ensure that these agreements are aligned with your requirements. When you sign or accept such an agreement, the fine for breach of personal data will be forwarded to you and not the supplier. So you need to be a bit critical on these, as, at the end of the day, the supplier has interests that are in opposition to yours.
 

GDPR and webshops:

Many webshops run on WordPress / Woocommerce, and there’s a lot of effort being put into automating many of the processes needed to comply with the rules. Here’s an overview on what’s happening with Woocommerce and GDPR, and here’s an overview of what’s happening in WordPress.

 

As a shop owner, what are some of the things you can’t do going forward?

As long as you were following the law before you can continue with most activities. Most countries have had data protection rules for many years. The main difference now is that you need to document that you are in control of the privacy data.

As long as you were following the law before you can continue with most activities

You can still send emails to your customers, you can still send newsletters (if the person has subscribed – which was also the rule before GDPR). You cannot do ‘cold emailing’ – but this wasn’t allowed in most countries before anyway.
 

If someone wants their data removed from your records, how do you go about that in practical terms? An often-heard term in relation to GDPR is ‘The Right To Be Forgotten’ – what does that mean exactly?

I use to say “forget the right to be forgotten” 😀. The right to be forgotten is not an absolute right. If you have a legitimate reason to keep the data, you do not have to delete data if a customer asks to be forgotten. The right to be forgotten is mostly relevant if you get consent to use privacy data, but contact details, purchase history etc you can collect and process without consent and you can keep these data as long as you have a valid purpose – e.g. to comply with bookkeeping rules.

You should be more concerned by the right to insight. Under this you have to send the privacy data on a person to this person if they request it – so you need to know where you store all this data, and how to get the data out.
 

What happens if you only sell via a 3rd party marketplace, such as A Sound Effect?

If you sell through a 3rd party it makes it easier to manage the privacy data for the persons buying the product – since the 3rd party marketplace manages the contact to the end-customers. However you may still have privacy data from your suppliers, other customers, and you probably have Asbjoern’s contact details ;-) Nevertheless it makes your documentation much simpler, as the privacy data you have access to is much more limited.
 

How does ComplyTo’s solution work – and if shop owners uses ComplyTo, are they guaranteed to be in compliance?

ComplyTo makes a tool to ensure that you document your work with GDPR. The system assists you in mapping what privacy data you have. Based on that, we generate the privacy policies and data processor agreements needed. Additionally we have a risk and task management system that you use for ensuring that you stay in compliance. If there is a mismatch with the data mapping and the rules we will notify you, by creating a risk and task list with specific guidance on what to do.

We do not claim to guarantee compliance, as that would require us to audit your data input and would not make it possible to deliver our product for a fair price. But we get you at least 80% of the way. For most small and medium size companies we have all you need. And you can always get an auditor or lawyer to review the result – just like you can get an auditor to review your accounts if you want additional assurance.

The data protection rules changes all the time, and new rules and practices will impact what can be considered compliance. We are continuing to update our system to manage these developments to ensure you are up to date.

And by using a system to map your data it is also easy to update all documents, tasks and agreement when you decide to put privacy data in a new system or in another ways change your use of privacy data.
 

How do you demonstrate / document that customers and visitors have accepted the GDPR compliant rules on your site? Does continued use of your site after they’ve seen the rules equal consent?

You do not need to get consent from users that they have read and understand the rules. Nor in other ways get acceptance from the users. You just need to inform the user. Only in a case where you are processing privacy data, basic consent would be relevant – that would be the case for newsletters. for example. If you get consent you only need consent for the specific data and specific use thereoff – e.g. names and emails for sending newsletters.

Do you have more questions?

If you’ve got more questions about GDPR, please leave a comment in the comments section, and Kasper Mai Jørgensen will do his best to answer them as soon as possible.
 

Do you have to notify all your existing customers about the new GDPR rules?

You do not have to inform the users of the GDPR rules, but you need to inform them about what, how and how long you manage their privacy data. This is what you do in a privacy policy. The privacy policy should be given to the persons affected – for a web based business, placing it on the website and sending a link to customers when they buy anything would be a good place to start.
 

To sum up, can you offer a quick checklist of actionable GDPR steps for webshop owners?

1. Know what privacy data you have and where
2. Document what you do with privacy data
3. Ensure that your users, employees etc are properly informed about how privacy data is processed in the company – through privacy policies.
4. Ensure that you have data processing agreements in place where you are having 3rd parties managing this
5. Ensure that you can document you work with this continuously. Ensure that you follow processes, review the data, remember to delete data when no longer in use etc. GDPR is not a one-time effort. It is a continuous process.

If in doubt, put yourself in the place of the user – if you would be satisfied with the information and use of data as a customer or user?
 

A big thanks to Kasper Mai Jørgensen for sharing his insights on GDPR and what the rules mean for SFX creators. If you’ve got any GDPR-related questions, please leave a comment below, and Kasper will do his best to answer them when he can.

 

Please share this:


 


 
 
THE WORLD’S EASIEST WAY TO GET INDEPENDENT SOUND EFFECTS:
 
A Sound Effect gives you easy access to an absolutely huge sound effects catalog from a myriad of independent sound creators, all covered by one license agreement - a few highlights:
 
 
  • Environments Rare Winds Play Track 102 sounds included, 233 mins total $149 $74.50

    From all 4 earth’s corners, air streamlines the environment and shapes our stories. Discover the cinematic world of rare winds!


    This sound library is the ultimate achievement of a really ambitious project of recording winds from very remote places across the world.

    Included are authentic recordings from the Boreal region (North hemisphere: in Canada and Iceland), from the Austral region (South hemisphere: Tierra del Fuego in Argentina and the Last Hope province in Chile), on Islands in Mediterranean region (Thira in Greece), in the Sahara desert (Marocco), Isle-aux-Grues (Canadian winter), and more (see file list for more details)


    These were recorded either in urban settings, countryside, or complete wilderness.

    Included is a set of useful synthesized, tonal, and designed winds.

    The sounds are categorized into 3 folders: Designed, Indoor & Outdoor.

    WHAT’S INSIDE:

    • 102 stereo files
    • Highly focused and meticulously edited sounds
    • Ready to use Loop
    • Urban area and Wild area
    • Useful Designed & Synthesized Wind Sounds
    • Recordings from the Boreal region (North) in Iceland & Canada
    • Recordings from the Austral region (South) in Argentina & Chile
    • Recordings from Islands in Greece & Canada
    • Recordings from the desert in Marocco
    • Abandonned houses and shelters
    • Marina, lake, forest, car, flags, arctic, metal pole, prairie, street, mountain, grass, …
    50 %
    OFF
    Ends 1574463599
    Add to cart
  • City Life Nature Ambients Bundle Play Track 263+ sounds included, 683 mins total $160 $80

    This bundle includes 4 different libraries.

    The Baltic Sea sound library is compilation of 56 WAV files recorded with Sound Devices 702, Rode NTG3, Sony PCM-M10, two Oktavas MK012 set in MS, XY and ORTF setup. All the sounds were recorded far away from the cities and roads. Since most of the sounds were recorded in late winter, there are no insects or birds in background. There are few files that includes the sound of birds, but I left them on purpose, because of the overall feel of the files. In this library you will find beautiful sound of waves crushing on the rocks and shore, recorded from different perspectives in different stereo configurations, during calm and windy days. In addition to those sounds, there’s foley like walking, running and swimming in the water.

    The Harbours Of Norway sound library features 25 files with ambients recorded in Myre, Sto and Nyksund, very small towns with direct access to the sea. Most of the sound effects were recorded at night, but since it’s a polar day time of the year, it was very pleasurable to walk and look for convenient places to set up my gear. Everything was recoded with ORTF setup built from two Sennheisers MKH 8040. Inside this library, you’ll find a lot of seagulls, waves crushing on the rocks and plants, windy ambients from the cliff, industrial sound from port in Myre with ship unloading the cargo, walla with steam engine boat and additional sounds from boat engine market and air cooling aggregates from food containers. Every file was recorded in 96kHz, edited (i removed any unintentional bumps, pops and unwanted sounds). I limited EQing to removing harsh frequencies, or enhancing a little bit the good sounding ones. At the end of the chain there is a small compression, for louder sounds.

    The Summer Ambients sound library contains 33 beautiful WAV files recorded with Sound Devices 702, Rode NTG3, two Oktavas MK012 in MS and stereo XY pattern. All sounds were gathered in different and beautiful places like forests, lakes, meadows or swamps. You can expect amazing ambients, textures, different birds, insects, forest during rain, calm and windy days. It’s a perfect library for designing background sounds. Everything was recorded in amazing Masuria in Poland.

    Summer ambients Update – library got 2x bigger and heavier than the original library. 59 additional files, 123 minutes of high quality audio recorded with Sennheiser MKH 8040 ORTF setup, Rode NTG3, Oktava MK012 XY setup plugged into SD702 and Sony PCM-10. It features ambients from the forests, ponds, swamps, meadows, lakes and suburbs recorded is very quiet locations, mostly just before the sunrise, during the day and before sunset far away from the cities.

    Water Flow sound library took me about six months to record, consumed about 15 thermoses of tea and 42 litres of gasoline to get to all locations. It offers 90 BWAV files recorded in different locations. Huge part of this library is based on the recording sessions on the rivers. Two completely different locations, recorded regularly for the last 5 months allowed me to create this unique sound library. Most of the recording sessions took place during winter just before the sun was rising to reduce the amount of unwanted sounds. Almost all recordings are completely clear and only few have birds in background, since it was my intention to record some location ambients with natural backgrounds.

    You can see the metadata and sound list below.

    50 %
    OFF
    Ends 1574463599
    Add to cart
  • Cars Cars In Motion Play Track 561+ sounds included, 340 mins total $150 $75

    The Cars In Motion sound library gets you exterior sounds of cars driving at different speeds, slow/medium/fast/very fast pass-bys, reverse sounds, accelerations, braking sounds and a lot of additional files. You’ll find different engines, and cars with different character.

    From a small BMW 114i through to a powerful Jeep Grand Cherokee 4.7 V8 with Magna Flow exhaust, up to a fast twin turbo BMW 640D F12. In addition to cars there are also files covering big machines like tractors and excavator.

    The library features 561 WAV files with total length of 340 minutes, recorded in 96kHz and 24 bits with a Sound Devices 702, two Sennheisers MKH 8040, Rode NTG3 and Sony PCM-M10.

    Here are the cars included in this library:

    • Audi A4 Allroad 2.0 TFSI – 73 files – 73 minutes
    • Audi A4 B8 2.0 TDI Avant – 11 files – 10 minutes
    • BMW 114i E87 – 20 files – 10 minutes
    • BMW 530D E60 – 55 files – 21 minutes
    • BMW F12 640D Gran Coupe – 87 files – 49 minutes
    • Excavator MF 860 – 30 files – 20 minutes
    • Jeep Grand Cherokee 4.7 V8 – 62 files – 51 minutes
    • Renault Kangoo 1.6 16V – 71 files – 32 minutes
    • Renault Master II 2.8 dTi – 21 files – 13 minutes
    • Renault Master F3500 dCi135 – 30 files – 12 minutes
    • Tractor Case II CX90 – 15 files – 10 minutes
    • Volkswagen Golf II – 26 files – 13 minutes
    • Other Cars – 60 files – 23 minutes

    50 %
    OFF
    Ends 1574463599
    Add to cart
 
Explore the full, unique collection here

Latest sound effects libraries:
 
  • Cars Hyundai Kona Electric Car Play Track 428 sounds included, 98 mins total $100

    An electric car sound library with a range of FX from the Hyundai SUV, Kona.

    The library includes numerous driving FX on both gravel and asphalt including pass-bys, take offs, corners, approaches and skids.

    It also contains a large range of interior recordings from driving at highway speed all the way to buttons and switches.

    Multiple FX on each track – recorded in Sydney, Australia

  • Cars Car Interiors Play Track 430 sounds included, 14 mins total $69 $38

    car interiors library is a great supplement for all the car engine sounds that you already own. That way the action on the inside of the car is not stale at all. Dashboard buttons, seatbelts, automatic windows, switches, switching gears, brake, clutch and gas pedals, vents, turning signals. They’re all here!

    Got a whole bunch of roaring car engine sounds but then realised that you’re not equipped with all of the boring stuff like:


    car door handles, seatbelts, turn signal, air vents, buttons and switches, seats, storage compartments, horns, windows, pedals (gas, brake, clutch), handbrakes wend

    and all other Car Interior sound effects? Well then.. look no further! This is just the pack for you.
    160 wav files with over 400 single sounds in total. Car Interiors will spice up that car interior scene with real, crisp sounds, recorded from over 6 cars in total!

    45 %
    OFF
    Ends 1574981999
  • Destruction & Impact Cinematic Strikes Play Track Up to 4140 sounds included From: $119 From: $95.20

    ENORMOUS SOUNDING PERCUSSIVE HITS

    CINEMATIC STRIKES joins the BOOM Library Cinematic Series – and it focuses on big sounding drums. A whole world of cinematic percussive sound design lies a few clicks away: From devastating cracks and stomps over crisp swells and rolls to epic ensemble hits – you will be sure to find and build just what you are looking for.

    With the ultimate flexibility of different microphone positions, single and ensemble hits, flams and swells using various drums and beaters, you couldn’t be better equipped to design huge blockbuster and trailer hits – or simply place ready-to-use DESIGNED sounds into your timeline and feel the earth shake.

    CINEMATIC STRIKES – CONSTRUCTION KIT:

    FLEXIBLE SOUND DESIGN TOOLKIT

    The Construction Kit offers you one of the most comprehensive drum hit packages ever recorded. Carefully planned to satisfy and complement every spot in the frequency range, you will never run out of low end booms, aggressive cracks, mid-range body impacts, reverberant tails and excellent sweeteners to top it off.

    PERSPECTIVE & RHYTHM

    Not only are you able to produce impressive sounding hits, but also transition into, out of and between peaks. Control the attack and release of each sound, using rolls, flams, double hits and other meticulously performed techniques. Three coherent microphone positions make spatial adjustments a breeze.


    Files: 618 • Sounds: 3708 • Size: 13 GB


    CINEMATIC STRIKES – DESIGNED:

    MAXIMUM PUNCH – AND THEN SOME

    CINEMATIC STRIKES – Designed is what you get when layering and processing Construction Kit sounds BOOM Library style.

    From rumbling low-end BOOMS, soft and natural sounding WHOOSH HITS to aggressive, frontal CRACKS and PUNCHES, the Designed library showcases what’s possible, while saving precious time and budget on a tight schedule.

    This package is particularly useful for filmmakers and trailer sound designers.


    Files: 108 • Sounds: 432 • Size: 1.4 GB

    CINEMATIC STRIKES BUNDLE:

    THE BUNDLE – The best of both worlds at a discounted price.
    The Bundle gives you the full sound design power as it contains both – the DESIGNED and the CONSTRUCTION KIT edition at a discounted price.


    Files: 726 • Sounds: 4140 • Size: 14.6 GB
    Included sounds – keywords:

    BASS DRUM, BOOM, BOX, CAJON, CONCERT TOM, CRACK, CRASH, DAIKO, DOUBLE HIT, ENSEMBLE, FLAM, FOOT, GONG, HARD BEATER, HIT, JAM BLOCK, KICK, KODO, LOG, MALLET, BIN, PUNCH, ROLL, SINGLE, SNARE, SOFT BEATER, SPLASH, STICKS, STOMP, SWEETENER, SWELL, TABLA, TAIKO, TAMBORA, THUNDER SHEET, TOM, WHIP, WHOOSH HIT, WOOD PERCUSSION, WOODBLOCK
    20 %
    OFF
    Ends 1575500399
  • Destruction & Impact Implosion Play Track 42 sounds included $100 $70

    Implosion is a sound effects collection of buildings being destroyed with explosives. It features 10 unique building implosions recorded across the country.

    Each implosion was recorded with 4 to 14 channels of audio. To offer multiple perspectives, mics were placed as close as 150ft (~50m) and as far away as 2000ft (~600m) from the various explosive demolitions.

    30 %
    OFF
    Ends 1575413999
  • Drones & Moods Audible Silence Play Track 105 sounds included, 170 mins total $80 $64

    The eerie sound of wind resonating through wires, fences and abandoned buildings.

    Recorded using the JrF C-Series contact microphone, these recordings capture the metallic resonance of wind with natural ebbs and flows.

    All sounds were recorded using the JrF C-Series contact microphone stereo pair and Sound Devices Mix-Pre 6.

     

    20 %
    OFF
    Ends 1574549999
 
FOLLOW OR SUBSCRIBE FOR THE LATEST IN FANTASTIC SOUND:
 
                              
 
GET THE MUCH-LOVED A SOUND EFFECT NEWSLETTER:
 
The A Sound Effect newsletter gets you a wealth of exclusive stories and insights
+ free sounds with every issue:
 
Subscribe here for free SFX with every issue

Leave a Reply

Your email address will not be published. Required fields are marked *

HTML tags are not allowed.